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Client

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Porseni BCA 2025 - Attendance and Redemption System

Solutions

Software

Type

Software

Date

January 2025

Collaboration

Maximum


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Project Description

Project Description

For Porseni BCA 2025, Unictive provided an innovative QR-based event management system, ensuring a seamless experience for attendance tracking and F&B redemption. Each participant received a unique invitation code, which was converted into a QR Code for scanning at the venue.

This system not only streamlined event check-ins but also enhanced F&B distribution efficiency, preventing duplicate claims and ensuring a smooth and organized experience. Utilizing Unictive’s advanced scanning technology, complete with integrated devices, the system enabled fast, error-free, and real-time tracking of attendees and redemptions.

For Porseni BCA 2025, Unictive provided an innovative QR-based event management system, ensuring a seamless experience for attendance tracking and F&B redemption. Each participant received a unique invitation code, which was converted into a QR Code for scanning at the venue.

This system not only streamlined event check-ins but also enhanced F&B distribution efficiency, preventing duplicate claims and ensuring a smooth and organized experience. Utilizing Unictive’s advanced scanning technology, complete with integrated devices, the system enabled fast, error-free, and real-time tracking of attendees and redemptions.

Highlight Features

Highlight Features

  • Smart QR Code Invitation 
    Each participant was assigned a unique QR code, serving as their official event pass. This eliminated the need for physical tickets or manual check-ins, reducing queues and ensuring a smooth entry process. The system also provided organizers with complete control over invitation management, ensuring only registered participants could access the event. 
  • Seamless Attendance Tracking 
    With Unictive’s integrated scanning system, participants simply scanned their QR codes upon arrival, allowing for instant attendance tracking. The system recorded each check-in in real time, enabling event organizers to monitor guest flow efficiently. This automation significantly reduced the risk of errors compared to manual attendance tracking methods.
  • One-Time F&B Redemption 
    Beyond attendance, each QR code also functioned as a digital voucher for F&B redemption. To ensure fairness and prevent multiple claims, the system allowed each QR code to be used only once at designated F&B booths. This feature streamlined the distribution process, ensuring a well-organized and efficient redemption experience for all participants.
  • Integrated Scanning System 
    The event utilized Unictive’s dedicated scanning devices, offering fast, reliable, and high-precision QR code scanning. These devices ensured quick processing, preventing bottlenecks at check-in counters and F&B stations. The integration of Unictive’s technology guaranteed a hassle-free experience for both participants and event organizers. 
  • Real-Time Data & Analytics  
    Event organizers had access to a comprehensive live dashboard, providing real-time insights into attendance and F&B redemptions. This data-driven approach allowed organizers to track event participation, manage resources efficiently, and enhance overall event operations.
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